Booking Agreement and Charges

Our aim is to make Pie Factory Margate a vibrant and exciting place to visit and do business.  We do not normally extend a booking beyond four weeks to ensure there’s something new for people to see .  We will consider any arts, craft and media related event – but surprise us! We are always looking for something different (provided it is legal).

Some basic ground rules:

  • You must keep the Gallery staffed at all times the doors are unlocked
  • The fire doors must be kept clear at all times
  • In booking the gallery, you confirm that you have Public Liability Insurance
  • The building must be locked and the alarm set when you leave the building
  • Please don’t sell food or drink – you are not licensed to do this
  • We will clean the building and empty the bins but do expect you to keep the place tidy
  • Let us know immediately if something breaks or stops working
  • Make sure you manage your visitors by not exceeding 80 in the building at any one time and ensuring everyone behaves
  • Stay legal and DON’T UPSET OUR NEIGHBOURS

 

BOOKING AGREEMENT TERMS AND CONDITIONS

PIE FACTORY MARGATE

5 Broad Street, Margate, Kent  CT9 1EW

Event            

Organiser                

Dates of event        

Event fee             

  1. Facilities and Services
     Access to and use of the premises
    Keys and fob or code to activate the security alarm
    A comprehensive track lighting installation
    Heating and comfort cooling throughout the building
    A hanging system to display artwork
    Wi-fi throughout the building
    Promotion of your event through the Pie Factory Margate  website and via social media
  2. Event fee
    This agreement will not take effect and the booking will not be secured until half the total event fee due is received; the balance of this fee must be paid in full three calendar months before the event;  we reserve the right to cancel your booking and retain your part payment if the event fee is not paid in full by the due date. If you make a booking with us and subsequently decide to cancel we will refund a percentage of your fee as set out below:  More than six calendar months before the event – 100%
    More than five calendar months before the event – 80%
    More than four calendar months before the event – 60%
    More than three calendar months before the event – 40%
    Less than three calendar months before the event – 0%
  3. Deposit
    A deposit of £100 must be paid in full seven days before the first day of the booking;  this will be returned in full within seven days after the end of the hire subject to return of the keys, alarm fob and the premises being left clean and undamaged including the suspension cords for the hanging system which should neither be knotted, cut nor bent.
  4. Banking
    Payments should be made by credit card, cheque or electronic funds transfer to account 52154904 and sort code 60 14 05; deposits will be returned  by electronic funds transfer, or in cash, if so paid.
  5. Permitted Hours 08.00hrs – 22.00hrs
  6. Terms
    a)  Pie Factory Margate  agrees to the event organiser having use of the premises for the named event during the Permitted Hours
    b)The premises shall remain in the possession of Pie Factory Margate  at all times.
    c)The event organiser is not permitted to assign or transfer this agreement at any time.
    d)Failure to comply with the safety and security notices will result in the Booking  Agreement being cancelled with immediate effect.
    e)Pie Factory Margate shall provide to the event organiser the Facilities and Services subject to any shortage of supply, severe weather implications, or similar causes restricting or suspending the supply of such Facilities and Services beyond Pie Factory Margate’s control.
    f)At the expiry or termination this agreement the event organiser shall return the property to Pie Factory Margate  in a clean and tidy condition.
    g)Any accidental damage caused to Pie Factory Margate by the event organiser or an associate or employee of them that renders Pie Factory Margate unusable for more than 48 hours shall render this agreement terminated;  in that case Pie Factory Margate will return a proportion of the booking fee.
    h)The expiry or termination of this agreement shall not overrule the obligations of the event organiser to Pie Factory Margate.
    i)Any dispute arising between the Licensee and Owner under this Deed shall be referred to arbitration under the Arbitration Act.
  7. Management of the event
    The event organiser is to be fully responsible for the day to day management of the event including all safety and security related matters; in particular the organiser must:
    a)Prepare a risk assessment prior to the event
    b)Not allow more than 80 people in the building at any one time
    c)Maintain the premises in a clean and tidy manner at all times and report any faults to  Pie Factory Margate
    d)Strictly adhere to all security procedures implemented by Pie Factory Margate and not allow any illegal activities to take place within the premises; in particular keep the premises staffed at all times,  ensure the fire doors are kept clear at all times and lock the doors  when you leave the building
    e) Not use Pie Factory Margate for an auction sale,  activities of a dangerous or destructive nature whether lawful or otherwise or the sale of food and drink
    f)Not cause nuisance or annoyance to any neighbouring persons or properties
    g)Not alter or allow any person to alter Pie Factory Margate in any way without the written consent of Pie Factory Margate management with the exception of the necessity to comply with the law
    h)Not make any fixings to the building fabric without the express permission of Pie Factory Margate
    i)Pass on all correspondence to Pie Factory Margate management regarding the Property as soon as is reasonably practical;
  1. Insurance
    Pie Factory Margate maintain full insurance cover for the building and any risks associated with  Pie Factory Margate  business.  We expressly do not cover event organisers with any risks associated with their event – this could include loss or damage to their property or those taking part in the event, incapacitation, any third party accidents and subsequent claims.  For their own protection the organiser should take out their own event policies.
  • Jurisdiction
    This agreement has been construed in accordance the laws of England and Wales.  Any dispute arising under this agreement shall be subject to the laws of England and Wales.

Signed:…………………………………………………………………………………(on behalf of Pie Factory Margate)

Print Name:……………………………………………………………………….

Dated ……………………………………………………………………….

Signed:…………………………………………………………………………………(the event organiser)

Print Name……………………………………………..………………………..

Dated …………………………………………………………………………………………………….